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Privacy policy of Fleetboard Logistics GmbH

1. Preamble

We are delighted to welcome you to our website. We care deeply about protecting information and data in particular. You generally do not have to provide any personal data to use our website. Should you disclose data to us in connection with the processing described below, we will treat your personal data confidentially and in accordance with this privacy policy and the data protection laws and regulations of the European Union and the Federal Republic of Germany.
Fleetboard Logistics GmbH, in its capacity as the controller, has taken numerous technical and organisational measures to ensure that the personal data processed by this website is afforded the greatest possible protection. However, internet-based data transfers may still have security vulnerabilities, which is why absolute protection cannot be guaranteed. You, the data subject, are therefore free to send personal data to us by alternative means, for example, by phone or postal service.

2. Definitions

The privacy policy of Fleetboard Logistics GmbH is based on the terminology used by European legislators and regulators in issuing the General Data Protection Regulation (GDPR). The detailed definitions are available in GDPR Article 4. The main definitions are set out in simplified form below:

a) Personal data:
This is all the information that you provide to us, in our capacity as the controller, in order to identify you as a natural person. (for example, name, address, email, phone number, IP address)

b) Data subject:
This is you, the natural person, provided we have identified you.

c) Processing:
This is any entering, storing, processing, forwarding, archiving and deleting of data. It is irrelevant whether the process is done manually (e.g. by letter) or automatically using IT systems.

d) Restriction of processing:
Restriction of processing is the flagging of stored personal data with the aim of restricting its future processing.

e) Profiling:
Profiling is any type of automatic processing of your data that consists of using this data to analyse certain personal aspects concerning you, in particular, to analyse or predict aspects concerning your work performance, economic situation, health, personal preferences, interests, behaviour, whereabouts or change in location.

f) Pseudonymisation:
This is a process that applies an identifier to your personal data. Only this identifier is used from that point on. The pseudonym cannot be resolved without the original key or a "reference database". (for example, assignment of a customer number.)

g) Controller:
The controller is Fleetboard Logistics GmbH, with whom you have entered into a contract. To be a controller, we must be able to independently select the processing methods and means.

h) Processor:
A processor is a company that Fleetboard Logistics GmbH has retained to help collect, process, store, forward or delete your data. They are usually IT service providers but may also be waste disposal companies retained to shred documents, for example.

i) Consent:
Consent is any expression of will that you give for a specific individual case. You are fully informed about what you are consenting to.

3. Controller

The controller, for the purposes of the General Data Protection Regulation and other laws and regulations relating to data protection, of this website and the central services provided by Fleetboard Logistics GmbH is:

Fleetboard Logistics GmbH
Am Alten Bahnhof 8
D 97332 Volkach

Management:
Manuel Drescher
Harald Marx

Phone: +49 9381 71 69 5-0
Website: https://www.fleetboard-logistics.com

4. Data protection officer

A data protection officer has been appointed for Fleetboard Logistics GmbH. The data protection officer can answer your data processing questions at any time.

Data Protection Officer – Confidential –
EIKONA Systems GmbH
Am Alten Bahnhof 8
D-97332 Volkach
Germany

Phone: +49 9381 / 71 77 8 - 59
Email: flelo.datenschutz@eikona.de
Website: https://www.eikona-systems.de

5. Rights of the data subject

GDPR Chapter 3 gives you, the data subject, the rights described below. In order to lawfully fulfil our obligations in connection with your rights, we ask that you address appropriate inquiries to our data protection officer.

a) Article 15 Right of access
You have an unlimited right to request information about your personal data that is being processed. This information must be provided free of charge. You can request the following information, a copy of which must also be provided to you:
- The purpose of processing your data
- The data categories
- The internal and external recipients of your data
- The duration of the storage period
- Your rights under Chapter 3 in connection with the processing of your data
- The source of the data unless it was collected from you
- Whether a profile was created
- Whether your data was transmitted to a third country (non-EU and non-EEA)
- The data protection supervisory authority in charge of our company

b) Article 16 Right to rectification
If we process inaccurate personal data concerning you, you can always have your contact person correct the data.

c) Article 17 Right to erasure
You have the right to request the deletion of your personal data at any time. We may be required by law to retain your data for a certain retention period (e.g. 6 years for business correspondence or 10 years for tax documents), in which case we will block your data record until the retention period expires and then delete it. Please address any requests for deletion to the data protection officer, who will exercise your rights in our company on your behalf.

d) Article 18 Right to restriction of processing
If you dispute the accuracy of our data concerning you, or if you refuse to have your data deleted and instead demand restriction (e.g. for advertising mailings), then you can obtain restriction of processing from us. We will then set your data to "blocked".

e) Article 19 Notification obligations in connection with correction, deletion or restriction
We are required to inform all recipients of your data of any correction, deletion or restriction that you may request wherever possible and practicable. We will let you know who has received your data on your request.

f) Article 20 Right to data portability
You have the right to demand that we transfer your data to another controller. This refers to all master data that we maintain concerning you. Where technically feasible, we will provide the data record in a common machine-readable format (e.g. .csv)

g) Article 21 Right to object
You can object to the processing of your data wherever it is based on Article 6(1) point (f) (“legitimate interest”).

h) Article 77 Right to lodge a complaint with a supervisory authority
You have the right to complain to the data protection supervisory authority who has jurisdiction over our company at any time if you believe that we are violating the provisions of the GDPR in any way. The following supervisory authority has jurisdiction over Fleetboard Logistics GmbH:

Bayerisches Landesamt für Datenschutzaufsicht (BayLDA)
Promenade 18
91522 Ansbach

You can access the website of the data protection supervisory authority at the following link: https://www.lda.bayern.de/de/index.html

6. Processing

This section describes the data processing operations that are related to our website and/or that apply to a general business relationship between you and our company.

We base the processing of your data on the legal bases set out below.
GDPR Article 6(I) point (a) serves our company as a legal basis for processing operations for which we obtain consent for a specific processing purpose.

The processing of your data is based on GDPR Article 6(I) point (b) wherever it is necessary for the performance of a contract to which you are party, such as data processing operations needed to provide goods or any other service or consideration. The foregoing also applies to processing operations needed to take steps at the request of the data subject prior to entering into a contract, such as enquiries about our products or services.

If our company is subject to a legal obligation that necessitates the processing of personal data, such as satisfying tax obligations, the processing is based on GDPR Article 6(I) point (c).

In rare cases, the processing of personal data might become necessary in order to protect the vital interests of the data subject or another natural person. This would be the case, for example, if a visitor to our company were to be injured and the visitor’s name, age, health insurance details or other vital information had to be shared with a doctor, hospital or other third party. In this case, processing would be based on GDPR Article 6(I) point (d).

Finally, processing operations can be based on Article 6(I) point (f). Processing operations that are not covered by any of the aforementioned legal bases are based on this legal basis if the processing is necessary to safeguard a legitimate interest of our company or a third party unless that interest is overridden by your interests or rights and freedoms. We are allowed to perform such processing operations because, among other reasons, they are specifically mentioned by the European Parliament.

a) Website
We operate this website and collect various types of data in this context.

Cookies
The website uses cookies. Cookies do not damage your computer or contain viruses. Cookies make our website more secure, effective and user-friendly. Cookies are small text files that your browser stores on your computer.

Most of the cookies we use are “session cookies”. They are automatically deleted at the end of your visit. Other cookies remain stored on your device until you delete them. These cookies enable us to recognise your browser on your next visit.

You can configure your browser to notify you when cookies are set, allow cookies only in individual cases, refuse cookies in certain cases or in general or automatically delete cookies when the browser closes. Deactivating cookies may limit our website’s functionality.

Cookies required to carry out electronic communications or provide certain functions requested by you (e.g. shopping cart) are stored on the basis of GDPR Article 6(1) point (f). As the website’s operator, we have a legitimate interest in storing cookies in order to provide our services in an optimised manner without technical errors. Any other cookies (e.g. cookies to analyse your surfing behaviour) are stored on your device are addressed separately in this privacy policy.

Server log files
Fleetboard Logistics GmbH and/or our website provider collects data on page views and stores this information as server log files. The following data is logged in this way:

  • Website visited
  • Time of access
  • Bytes of data transferred
  • Referring URL
  • Browser used
  • Operating system used
  • IP address used (anonymised)

The collected data is only used for statistical analyses and website improvements. However, we reserve the right to subsequently check the server log files if there are concrete indications of illegal use.

You can change your cooking settings at any time by clicking here.

Google web fonts
This page uses web fonts provided by Google to display fonts consistently. When you call up a page, your browser loads the required web fonts into your browser cache in order to display text and fonts correctly.

To do this, your browser has to connect to Google's servers. This lets Google know that our website has been accessed from your IP address. We use Google web fonts so that our website is rendered consistently and attractively. This constitutes a legitimate interest within the meaning of GDPR Article 6(1) point (f).

If your browser does not support web fonts, one of your computer’s default fonts will be used.
You can find more information about Google web fonts at https://developers.google.com/fonts/faq and in Google’s privacy policy: https://www.google.com/policies/privacy/.
Instagram link
We have included a link to Instagram on this website. Instagram is a service that can be classified as an audio-visual platform that lets users view and share photos and videos and disseminate this data through other social networks.

Instagram's services are operated by Facebook Ireland Ltd, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2 Ireland.

Once you click the Instagram link, your browser is redirected from our website to the Instagram platform. Instagram remembers the website page that sent you to our Instagram page. If you are logged into your Instagram account at the same time, Instagram will link your profile to our company website and remember this. This will also happen if you are logged in with your Instagram account and have not clicked the Instagram link. If you do not wish this information to be shared with Instagram, you can prevent the sharing by logging out of your Instagram account prior to visiting our website.

For more information and Instagram's applicable privacy policy, please visit https://www.instagram.com/about/legal/privacy/.

The Instagram link is used on the basis of GDPR Article 6(1) point (f). We have a legitimate interest in maximising our visibility in social media.

LinkedIn link
We have included a link to the career platform LinkedIn on this website. LinkedIn is an internet-based social network that enables users to stay in touch with existing business contacts and make new contacts. Individual users can create profiles of themselves. Companies can publish their own company profiles and job offers. Over 400 million registered individuals in more than 200 countries are platform members, which makes it currently the largest business networking platform and therefore one of the most heavily visited websites in the world.

LinkedIn is operated by LinkedIn Corporation, 2023 Stierlin Court Mountain View, CA 94043, USA. LinkedIn Ireland, Privacy Policy Issues, Wilton Plaza, Wilton Place, Dublin 2, Ireland is responsible for data privacy issues outside the US.

Once you click the LinkedIn link, your browser is redirected from our website to the LinkedIn platform. LinkedIn remembers the website page that sent you to our LinkedIn page. If you are logged into your LinkedIn account at the same time, LinkedIn will link your profile to our company website and remember this. This will also happen if you are logged in with your LinkedIn account and have not clicked the LinkedIn link. If you do not wish this information to be shared with LinkedIn, you can prevent the sharing by logging out of your LinkedIn account prior to visiting our website.

At https://www.linkedin.com/psettings/guest-controls, LinkedIn gives you the option to unsubscribe from email messages, SMS messages and targeted ads and to manage ad settings. LinkedIn has also partnered with Quantcast, Google Analytics, BlueKai, DoubleClick, Nielsen, Comscore, Eloqua, Lotame and other companies that can set cookies. You can reject these types of cookies at https://www.linkedin.com/legal/cookie-policy. LinkedIn’s current privacy policy can be found at https://www.linkedin.com/legal/privacy-policy. LinkedIn’s cookie policy can be found at https://www.linkedin.com/legal/cookie-policy.

The LinkedIn link is used on the basis of GDPR Article 6(1) point (f). We have a legitimate interest in maximising our visibility in social media.

Twitter link
We have included a link to Twitter on this website. Twitter is a public multilingual service where users can post and share “tweets” (short messages) that are no more 280 characters. Tweets can be read by “followers” as well as people not registered on Twitter. Followers are other Twitter users who have subscribed to a user and are informed about his or her tweets. Twitter also allows you to address a broad audience via hashtags (#), links or retweets.

Twitter is operated by Twitter International Company, One Cumberland Place, Fenian Street Dublin 2, D02 AX07, Ireland.

Once you click the Twitter link, your browser is redirected from our website to the Twitter platform. Twitter remembers the website page that sent you to our Twitter page. If you are logged into your Twitter account at the same time, Twitter will link your profile to our company website and remember this. This will also happen if you are logged in with your Twitter account and have not clicked the Twitter link. If you do not wish this information to be shared with Twitter, you can prevent the sharing by logging out of your Twitter account prior to visiting our website.

You can find Twitter’s privacy policy at https://twitter.com/privacy?lang=en .

The Twitter link is used on the basis of GDPR Article 6(1) point (f). We have a legitimate interest in maximising our visibility in social media.

Social plugins
If we use “social plugins” for social and professional networks such as Twitter and LinkedIn on our website, we integrate them as follows:

When you visit our website, the social plugins are deactivated. No data is sent to the operators of these networks. If you want to use one of the networks, click that social plugin to establish a direct connection to the network’s server.

If you have a user account with the network and are logged in at the moment when the social plugin is activated, the network can associate your visit to our website with your user account. If you want to avoid this, please log out of the network before activating the social plugin.

When you activate a social plugin, the network transfers the resulting content directly to your browser, which embeds it in our website. This process may also result in data transfers that are initiated and controlled by the social network. Your connection to a social network, the data transfers between the network and your system and your interactions on this platform are governed solely by that network’s privacy policy.

The social plugin remains active until you deactivate it or delete your cookies.

Third-party modules / analysis tools / advertising

Browser plugin
You may refuse to store cookies by changing your browser settings; please note, however, that you may not be able to use the full functionality of this website in this case. You can also prevent the data generated by the cookie with regard to your use of the website (including your IP address) from being collected and processed by Google by downloading and installing the browser plugin available at the following link: https://tools.google.com/dlpage/gaoptout?hl=de.

b) Contact us / enquiries

This section describes the options for contacting Fleetboard Logistics GmbH and employees of our company. It also applies if you give us your business card during a trade fair in order to be contacted.

Contact form
If you send us enquiries via the contact form, your details from the enquiry form, including the contact data you provided there, will be stored by us for the purpose of processing the enquiry and asking follow-up questions. We will not share this data without your consent.

The processing of the data entered in the contact form is therefore based first on your consent (GDPR Article 6(1) point (a)). You can revoke your consent at any time. All you have to do is to send us an informal message by email. The withdrawal of consent does not affect the lawfulness of processing prior to the withdrawal. In further correspondence, there may be a change of the legal base (e.g. if you ask for a quotation), in which case your data will be processed in accordance with GDPR Article 6(1) point (b).

We will retain the data you enter in the contact form until you ask us to delete it or revoke your consent to storage or the purpose for which the data was stored ceases to apply (e.g. after your enquiry has been processed). Mandatory provisions of law – retention periods, in particular – remain unaffected hereby.

Email
If you send us enquiries by email, your details from the email, including the contact data you provided there, will be stored by us for the purpose of processing the enquiry and asking follow-up questions. We will not share this data without your consent.

The processing of the data entered in the email is therefore based on your consent (GDPR Article 6(1) point (a)). You can revoke your consent at any time. All you have to do is to send us an informal message by email. The withdrawal of consent does not affect the lawfulness of processing prior to the withdrawal. In further correspondence, there may be a change of the legal base (e.g. if the correspondence pertains to business matters), in which case your data will be processed in accordance with GDPR Article 6(1) point (b).

We will retain the data you enter in the email until you ask us to delete it or revoke your consent to storage or the purpose for which the data was stored ceases to apply (e.g. after your enquiry has been processed). Mandatory provisions of law – retention periods, in particular – remain unaffected hereby.

Newsletter
Our website gives you the option of subscribing to our company’s newsletter. What personal data is sent to us when ordering the newsletter is determined by the input screen used for this purpose.
Fleetboard Logistics GmbH regularly sends out a newsletter to inform its customers, business partners and prospects about the company’s products and services. You can generally only receive our company newsletter if you (1) have a valid email address and (2) sign up for the newsletter. An opt-in email is sent to the email address you initially provided for receiving the newsletter (double opt-in). The opt-in mail is sent to check whether you, as the owner of the email address, have authorised the newsletter subscription.
When you sign up for the newsletter, we also save the IP address assigned by the Internet Service Provider (ISP) to the computer system you are using when you sign up as well as the date and time you sign up. This data has to be collected in order to be able to trace any (possible) misuse of the email address of a data subject at a later date and thus acts as legal protection for us.

The personal data collected when subscribing to the newsletter is used exclusively to send out our newsletter. Newsletter subscribers could also receive emails if necessary to operate the newsletter service or require registration due to circumstances such as changes in the newsletter programme or in technical conditions. The personal data collected for the newsletter service will not be shared with third parties. You can unsubscribe from our newsletter at any time. You can also revoke your consent to the storage of your personal data, which you have given us for sending the newsletter, at any time. You will find a link to revoke your consent in every newsletter. You can also unsubscribe from our newsletter directly on our website or by contacting us in another way.

The newsletter is sent out on the basis of GDPR Article 6(1) point (f). We have a legitimate interest in providing our customers, business partners and prospects with as much information as possible concerning our products and services.

Newsletter tracking
Fleetboard Logistics GmbH’s newsletters contain tracking pixels. A tracking pixel is a thumbnail image embedded in emails that are sent in HTML format to enable log files to be recorded and analysed. This supports statistical evaluations of the success or failure of online marketing campaigns. Using the embedded tracking pixel, Fleetboard Logistics GmbH can see if and when you opened an email and which links in the email you clicked.

We store and analyse the personal data collected via tracking pixels in newsletters to optimise newsletter mailings and better align the content of future newsletters with your interests. We do not share this personal data with third parties. You may withdraw the separate consent that you gave by double opt-in at any time. We will delete this personal data after the withdrawal of consent. Fleetboard Logistics GmbH automatically interprets a cancellation of the newsletter subscription as a withdrawal of consent.

The use of newsletter tracking is based on GDPR Article 6(1) point (f). We have a legitimate interest in providing our customers, business partners and prospects with as much information as possible about our products and services and finding out which of our services have generated the most interest.

c) Data processing for the performance of contracts

If you have entered into a business relationship with Fleetboard Logistics GmbH, e.g. if you have placed an order with us, the processing of data is based on GDPR Article 6(1) point (b). All the data required to initiate, fill or complete this order, such as contact details, property data, service providers involved, photo documentation, plans, orders for goods, etc., may be collected and processed by us without any separate consent.

If it becomes necessary to call in a subcontractor (e.g. other IT service providers, special software suppliers) in order to perform our contract with you, we may also share your data with this subcontractor. We guarantee that we have bound our subcontractors to the same strict data protection requirements that you can expect from us.

In some cases, we may obtain a credit report from Creditreform before we set up an order from you. We will clarify any consequences that this data may have for the order with you separately.

We also screen individuals, albeit only rarely. Our company does this by randomly checking the individual’s creditworthiness prior to signing a contract and, in certain cases with a legitimate interest, after signing a contract (existing customers). To do this, we partner with Creditreform Boniversum GmbH, Hellersbergstraße 11, 41460 Neuss, Germany, who provides us with the necessary data. This requires us to share your name and contact details with Creditreform Boniversum GmbH. You can find the information required by GDPR Article 14 on data processing conducted by Creditreform Boniversum GmbH here: www.boniversum.de/EU-GDPR

Data relating to orders is subject to different retention periods. For example, general business correspondence must be retained for 6 years and tax documents for 10 years. We will only share your data within our company where necessary and justified by the subject of your order with us.

d) Handling of applications
Applications that we receive are first forwarded to EIKONA AG, Am Alten Bahnhof 8, 97332 Volkach, Germany where they are processed on behalf of Fleetboard Logistics GmbH.

The legal basis for processing your personal data for application purposes is German Federal Data Protection Act (new) (BDSG-neu) § 26.

Data is only collected and processed for this purpose to the extent required by law. Where other data may not be directly necessary to establish the employment relationship, the processing is based on a legitimate interest of the company under GDPR Article 6(1) point (f).

A legitimate interest may arise, for example, for internal organisational and administrative purposes or to protect the company's facilities, systems and assets as well as the data processing systems and data. The processing of your data is permitted unless it is overridden by the protection of your interests or fundamental rights and freedoms.

We can also obtain your consent to process or transfer your data in individual cases. Absent an agreement to the contrary, your consent is voluntary in these cases and can be withdrawn with future effect at any time.

Applications and CVs are shared within our corporate group. The appropriate functional department is then involved in the application process. Functional departments are instructed to treat applications and CVs as strictly confidential. They are not transferred to a third country.

EIKONA AG reserves the right to contact you to obtain your consent to review your application and CV for other advertised positions within the EIKONA Group. Your consent is freely given and can be withdrawn by you without justification at any time. This does not affect your application with Fleetboard Logistics GmbH.

The party responsible for collecting, processing and using your personal data is Fleetboard Logistics GmbH.

Your personal data will only be stored as long as knowledge of the data is needed for the above purposes or as long as required by law or contract. Applications and CVs are generally deleted 6 months after the application process is finished.
We can store your data longer with your consent. During this extended period, Fleetboard Logistics GmbH will be happy to contact you about new job offers.

7. Protection / encryption

This website uses SSL or TLS encryption for security reasons and to protect transfers of confidential information, such as orders or enquiries that you send to us as the website operator. You can tell that your connection is encrypted by the fact that the address line of the browser changes from “http://” to “https://” and by the lock icon in your browser bar.
If SSL or TLS encryption is activated, the data that you send to us cannot be read by third parties.

8. Profiling

Being a responsible company, we avoid automatic decision-making or profiling.

9. Timeliness / version

This privacy policy was last revised in January 2020 and is constantly updated and adapted to reflect new laws, regulations and technical developments.