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Privacy policy HABBL-App

1. General/definitions

Fleetboard Logistics GmbH, as the processor for the responsible party using the AndroidAPP, has implemented numerous technical and organisational measures in order to ensure that the personal data processed via this AndroidAPP is protected as completely as possible. Nevertheless, internet-based data transmissions can generally have security gaps, so that absolute protection cannot be guaranteed. For this reason, you as the person concerned are free to transmit personal data to us by alternative means, for example by telephone or mail. However, the use of APP inevitably requires internet-based data transmission.

The data protection declaration of Fleetboard Logistics GmbH is based on the terminology used by the European guidelines and ordinances when the General Data Protection Regulation (DSGVO) was issued. The detailed definitions can be found in Art. 4 DSGVO. Essentially, these are the following terms, described here in simplified form:

a) personal data

This is all the information available to us as processors to identify you as a natural person. (e.g. name, address, e-mail, telephone number, IP address, etc.)

b) person concerned

This is you as a natural person if we have identified you or can identify you.

c) processing

Processing is any capturing, storing, processing, forwarding, archiving and deleting of data. It is irrelevant whether the process is carried out automatically with the aid of IT systems or whether it is done manually (e.g. by letter).

d) Restriction of processing

Restriction of processing is the marking of stored personal data with the aim of restricting their future processing.

e) profiling

Profiling is any type of automated processing of your data, which consists of using this data to evaluate certain personal aspects relating to you. In particular, to analyse or predict aspects relating to your job performance, economic situation, health, personal preferences, interests, behaviour, whereabouts or change of location.

f) pseudonymisation

This is a process to provide your personal data with an identifier. Furthermore, only this identifier is then used and without the original key or a "reference database" this pseudonym cannot be resolved. (e.g. allocation of a customer number)

g) controller

Controller or data controller, you are the one who uses the application and decides which data should or should not be processed by the APP. The decisive factor is that you can decide independently on the processing procedures and means.

h) data processor

Fleetboard Logistics GmbH is a contract processor because we have been commissioned to support you in the collection, processing, storage, forwarding or deletion of your data. In general, these are mostly IT service providers but also disposal companies, which are e.g. commissioned with the destruction of documents.

i) recipient

The recipient is a natural or legal person, authority, institution or other body to whom your data is disclosed, whether or not it is a third party. However, authorities which may receive personal data in the course of a specific investigation, in accordance with Union or national law, are not considered to be recipients.

j) third party

Third party means any natural or legal person, public authority, agency or other body other than you, the controller, the processor and the persons authorised to process the personal data under the direct responsibility of the controller or the processor.

k) consent

Consent is any expression of will given by you for a specific individual case. You will be fully informed about what you are consenting to.

 

2. name and contact of the controller

 

the responsible within the meaning of the GDPR for providing the HABBL App is:

Fleetboard Logistics GmbH
Am Alten Bahnhof 8
D 97332 Volkach

Management board:
Manuel Drescher
Harald Marx

Tel.: +49 (9381) / 71 69 5-0
Website: https://www.fleetboard-logistics.com

 

3. contact details of the data protection officer

 

You can reach our data protection officer at the following contact details:

EIKONA Systems GmbH

z.Hd. Datenschutzbeauftragten – confidential –

Am Alten Bahnhof 8

D-97332 Volkach

Tel.: +49 (9381) 71 77 8-59

Fax: +49 (9381) 71 77 8-751

Mail: datenschutz@eikona.de

 

Every person concerned can contact our data protection officer directly at any time with all questions and suggestions concerning data protection.

 

4. purpose of the personal data and legal basis of the processing

 

In connection with the use of the HABBL App, we process the following personal data from you and on your behalf.

Description of data types beginning with version 1.8.6.

Identity

We need access to the accounts of your device in order to be able to identify you or this device for linking with other users of the habbl world. When you log in, your login data (username, password and e-mail address) for the HABBL App will be saved in an account file on the device. This data will be deleted when the app is uninstalled.

  • Search, add or remove accounts on the device
  • Create accounts and set passwords
  • Get phone status and identity

Contacts

The HABBL app needs access to the contacts stored on the device in order to store the phone number of the device or the SIM card in the device in the login of the HABBL app during the installation. After that, the app no longer accesses your contacts.

  • Phone number of the device/the SIM card

Location

The app requires access to the location of your device to enable Track and Trace. This allows the portal to track the position of the device on the live map and calculate an ETA. In addition, geofences can be defined that can be used in the app in various ways.

For a location query, for example, we collect your current location via GPS in order to quickly provide you with information about your immediate or upcoming tour. You have the possibility to set the transmission of the location both from the side of the device and from the side of the app. Depending on the function of the app and your release of the location data in the app and in the device settings, the location will be transmitted to the habbl users connected with your app and the HABBL Server and may be passed on to third parties (e.g. customers) via this habbl user.

  • Time of query
  • Approximate location (network-based)
  • Exact location (GPS and network based)

Photos/media/files

In the context of tour editing, photos can be created, accepted, read out and saved. These photos are stored on a storage medium of the device. When a tour is removed/completed within the HABBL App, the associated files are transferred to the HABBL Server and then deleted from the local memory of the device.

Speicher

Access to the storage media of the device is required to store photos, signatures or documents for a job. When a tour is removed/completed, the associated files are transferred to the HABBL server and deleted from the local storage.

  • Read memory contents
  • Change or delete memory contents

Camera

The app requires access to the camera function of the device in order to take photos of a tour for verification and documentation purposes or to read barcodes.

  • Capturing Images and Videos

WLAN connection information

You can give the app access to WLAN connection information if you do not necessarily want to transmit large amounts of data over a clocked connection (mobile phone contract), but want to be able to better control the time of transmission.

  • Retrieve WLAN connections
  • Retrieve network connections

Other functionalities

  • Retrieving data from the Internet
    This authorisation is required to enable communication via the Internet.
  • Execute at startup
    Required to provide the Background functionality even without starting the app interface.
  • Control vibration alarm
    This functionality enables the HABBL App to provide the user with a haptic notification of events when new or updated data is available.
  • Deactivate hibernation mode
    This authorisation is required to enable communication with the HABBL servers even in the background.
  • Read Google service configuration
    This permission is required to enable push messages and to determine whether a particular Google service is available.

Aggregated statistical data

Fleetboard Logistics GmbH summarises user data in the context of statistical evaluations of HABBL Portal and HABBL APP use to so-called anonymised, aggregated data as far as possible without concrete personal reference. This data is used for the further development of functionalities or for troubleshooting in the event of system faults.

Legal basis of the data processing

The legal basis for the processing of your personal data results from the following articles of the GDPR:

The processing of the personal data of the HABBL App user is based on Article 6 Paragraph I lit. b of the GDPR. This states that data processing is lawful and permissible in the context of the initiation, execution and conclusion of a contract. Depending on the nature and origin of the data concerned, the basis of the processing can therefore be either the contract between the sender and the recipient of a freight processed via HABBL, the contract between the sender or recipient and the carrier or a subcontracting relationship between a party involved in the supply chain and the person authorised to carry out the contractual obligations. For example, the shipper or the transport company (company) sending the HABBL App user an "invitation to App" is in this context the contractual partner of the operator of the HABBL portal. This company has concluded a HABBL user contract with the operator of the HABBL portal, which is the substantiating document here.

If the HABBL App user (e.g. sole proprietorship/freelance driver) has downloaded the App from the Google Play Store, the data processing of the user data up to the link with a HABBL Portal user takes place on the basis of Art. 6 para. I lit. a GDPR with the consent of the HABBL App user.

Due to legal obligations to provide IT security for the HABBL application (HABBL App and HABBL Portal), Fleetboard Logistics GmbH collects so-called log files (files in which, for example, technical information on usage data or data transfers is stored). Fleetboard Logistics GmbH processes this information on the basis of Art. 6 Para. I lit. f of the GDPR in order to be able to counter legal claims against us and to guarantee the security of its IT systems.

As far as possible, the aggregated statistical data from the HABBL App and the HABBL portal is processed only in pseudonymised form and thus on the basis of Art. 89 Para. 1 GDPR, if applicable in conjunction with § If a pseudonymisation is not possible, it is carried out on the basis of Art. 6 Para. I lit. f GDPR on the basis of a justified interest of Fleetboard Logistics GmbH to use the statistical data for the purpose of evaluating its own services and developing new services. For the aggregated data categories, the need for protection of the natural persons concerned (the HABBL App user) is weighed up in advance. However, since only aggregated data is processed here, there is no risk to the personal rights of individual HABBL App users.

 

5. recipients or categories of recipients of personal data

 

Fleetboard Logistics GmbH is the provider of the HABBL App, which facilitates tour ordering, processing and follow-up for freight forwarders, transport companies and self-employed drivers. Fleetboard Logistics GmbH does not transfer data to third parties who are not members/users of HABBL App and the associated HABBL portal.

Due to various export interfaces, there is the possibility of data transfer by other HABBL users (companies, hauliers, transport companies). However, Fleetboard Logistics GmbH has no influence on this and is therefore not liable. All HABBL Portal users guarantee that data exports will be handled in accordance with data protection regulations within the framework of their contractual and usage conditions.

In addition, end users can grant other users (e.g. customers or clients) access to their data such as tour information, status messages, GPS positions via the HABBL Portal. Fleetboard Logistics GmbH has no influence on this either and is not liable.

Should a criminal investigation authority contact Fleetboard Logistics GmbH and demand the surrender of personal data after presentation of a corresponding legal document (e.g. criminal prosecution order/warrant of arrest) and should Fleetboard Logistics GmbH be obliged to cooperate with this criminal authority, the data processing will be carried out on the basis of Art. 6 Paragraph I lit. c of the GDPR.

 

6. storage location and third country transfer

 

The databases behind the HABBL App and the HABBL Portal are located exclusively on servers within the territory of the Federal Republic of Germany and are therefore subject to the provisions of the GDPR and the Federal Data Protection Act.

Fleetboard Logistics GmbH does not transfer the data transferred to the HABBL servers to third parties outside the European Union and the extended economic area of the EEC.

HABBL Portal users (e.g. freight forwarders, transport companies) who maintain a branch or subsidiary outside the European Union and the EEA or who leave this area with their terminal equipment and initiate or request a data transfer outside this area are responsible for handling this data within their company structure in a data protection compliant manner. It is pointed out to make appropriate data protection compliant regulations (e.g. Binding Corporate Rules).

Where service providers in countries outside the EU and the EEA who operate independently are called in, it is also the responsibility of the HABBL Portal user to ensure that these service providers comply with the provisions of the GDPR.

 

7. duration of data storage

 

Tour-related data such as carriers, pictures, signatures and documents are only stored in the HABBL app until the tour is marked as "Completed" or "Cancelled" and the app transfers the required data to the HABBL portal. On the central server side, this data is retained for 1 year by the HABBL portal user to fulfil our documentation obligations, unless the HABBL portal user transfers the tour data to his own or an external document management system, in which he can retain the data for up to 10 years for tax law purposes.

System-related data, such as registration data, are only stored on the mobile device for the duration of app use (period between installation and uninstallation). On the server side, the user's system-related data (identification, mobile phone number, linked company) are stored for as long as the App is installed. After uninstallation, this profile data is blocked and deleted after a period of 1 year (to defend against recourse claims or to log on to the HABBL system again).

 

8. data security

 

Fleetboard Logistics GmbH uses the widely used SSL (Secure Socket Layer) procedure for data transfers from the HABBL App to the HABBL portal in conjunction with the highest encryption level supported by your device. As a rule, this is a 256-bit encryption. If your device does not support 256-bit encryption, we use 128-bit v3 technology instead.

We also use suitable technical and organisational security measures to protect your data against accidental or deliberate manipulation, partial or complete loss, destruction or unauthorised access by third parties. Our security measures are continuously improved in line with technological developments.

 

9. right of access, correction, deletion, restriction, opposition, data transferability

 

In accordance with Chapter 3 of the GDPR, you as the party concerned have the rights listed below. In order to fulfil our obligations in connection with your rights in accordance with the law, please address the relevant enquiries to our data protection officer.

Art. 15 Right to information

You have an unlimited right to demand information about the personal data processed by you. This information must be provided to you free of charge. You may request information about the following information, copies of which must also be sent to you:

  • the purpose of processing your data,
  • the categories of the data,
  • the internal and external recipients of your data,
  • the duration of the data storage,
  • their rights under Chapter 3, in connection with data processing,
  • the origin of the data, if they have not been collected from you,
  • whether a profile was created,
  • whether your data has been transferred to a third country (non-EU and non-EEA),
  • which data protection authority is responsible for our respective company,

Art. 16 Right to rectification

If we should process wrong data from you, you can have these corrected at any time with your contact person.

Art. 17 Right to cancellation

You have the right to demand the deletion of your personal data at any time. We may be required by law to retain your data for a certain period of time (e.g. 6 years for business mail or 10 years for tax related documents), in which case we will block your record until the retention period expires and then delete the record accordingly. Please address your request for deletion to the data protection officer, who will exercise your rights in our company on your behalf.

Art. 18 Right to limitation of processing

If you dispute the accuracy of our personal data, or if you refuse the deletion of your data and instead demand the restriction (e.g. in the case of advertising letters) then you can demand the restriction of processing from us. We will then set your data unlocked.

Art. 19 Notification obligations in connection with correction, deletion or restriction

We are obliged to inform all recipients of your data of any correction, deletion or restriction commissioned by you, insofar as this is possible and can be implemented with a reasonable effort. We will inform you about the recipients of your data if you request this.

Art. 20 Right to data transfer

You have the right at any time to ask our company to transfer your data to another responsible person. This applies to all master data that we keep about you. If this is technically possible, we will make the data record available in a common machine-readable format (e.g. *.csv).

Art. 21 Right of objection

If data processing is based on Art. 6 Para. I lit. f (so-called legitimate interest), you may object to the processing in this context.

Art. 77 Right to complain to a supervisory authority

You have the right at any time to complain to the data protection supervisory authority responsible for our company if you are of the opinion that we are in any way violating the provisions of the GDPR. The following authority is responsible for Fleetboard Logistics GmbH:

Bayerisches Landesamt für Datenschutzaufsicht (BayLDA)
Promenade 18
91522 Ansbach

You can access the website of the data protection supervisory authority via the following link: https://www.lda.bayern.de/de/index.html

You can also use the following link (https://www.lda.bayern.de/de/beschwerde.html) for your compliant.

 

10. profiling

 

In connection with the use of the HABBL App, there is no manual or automated profile creation in accordance with Art. 22 GDPR.

 

11. actuality / status

 

This privacy policy is current and has the status of October 2020

Due to the further development of our services and offers or due to changed legal or official requirements, it may become necessary to amend this data protection declaration. You can access and print out the current data protection declaration at any time on our website or in the HABBL App under Settings / APP / Terms and Conditions.

Terms of use of Fleetboard Logistics GmbH for the HABBL app for Android devices

(Application for connecting to the HABBL portal with functions for workflow, order and shipment processing and location tracking)

1. Parties, changes to terms of use

1.1 The HABBL app (“App”) is provided by Fleetboard Logistics GmbH, Am Alten Bahnhof 8, 97732 Volkach, Germany, represented by its managing directors Manuel Drescher and Harald Marx, entered in the register of the Würzburg Local Court: HRB 9244 (“Provider”).

1.2 The user (“User”) is required to accept these terms of use (“Terms”) when registering a user account. The App cannot be connected to the HABBL portal without a user account. The current version of the Terms can be viewed and downloaded in the App settings or on the Provider’s website at www.habbl.com/app/termsofuse.

1.3 The Terms may be changed with future effect provided the changes do not affect material provisions of the contractual relationship and are necessary to respond to developments that could not have been foreseen when the contract was formed and that, if ignored, would significantly disrupt the balance of the contractual relationship. Material provisions include, without limitation, provisions relating to the nature and extent of contractual performance and to the term and termination of the contract. Changes or additions to the Terms are allowed where needed to resolve problems in implementing the contract resulting from contractual omissions that emerge after the contract has been formed. This includes, without limitation, when case law has changed in a way that could affect one or more clauses of the Terms.

2. Services

2.1 The Provider makes certain information available in the App for retrieval, viewing, confirmation, rejection, commenting or downloading. The Provider also makes functions available in the App for scanning, uploading, entering and transferring information to other registered users on the HABBL portal.

2.2 The Provider may at any time discontinue part or all of the maintenance of the software or the operation of the HABBL portal, without which the App will lose the majority of its functions. The User has no right to use the App after an update of the operating system of the device on which the App was installed. Due to the nature of the internet and computer systems, the Provider accepts no liability whatsoever for the uninterrupted availability of the App or its functions.

2.3 The functional use of the App assumes that the User will connect with other users on the HABBL portal to exchange and/or share information, data, images and documents with them.

3. Registration, login details

3.1 The User is identified by the email address or phone number the User provides. The User must use an email address or phone number which only the User can use; it is also used by the Provider for direct contract-related communications with the User. The User shall define his own personal password at the time of registration. The User is responsible for keeping this login information secret from third parties. This information must not be shared with or given out to third parties. If the User nonetheless shares the information with a third party or allows third parties to gain access to the information, he shall indemnify the Provider from all claims that may be brought against the Provider and result from the user profile being used by the third party or someone else.

3.2 The User profile will be activated once the User clicks the confirmation link sent to the User’s email address or once the User enters the code he receives as a text message and enters and confirms the registration data in the input screen that then appears. Without prejudice to 3.3, the User shall truthfully enter the following information in the input screen to complete his user profile:

  • Full name,
  • For businesses: Full name of the business owner(s) (natural persons and partnerships not recorded in the commercial register) OR complete company name as recorded in the commercial register (legal entities)
  • If appropriate: contact person duly authorised to represent the User vis-à-vis Fleetboard Logistics GmbH
  • Address of User’s registered office for service of process
  • For easier communication (optional): phone number (home or mobile).

3.3 The User may be permitted to use the App under a pseudonym if the User ensures that the people with whom the User communicates through the HABBL portal are not misled about his true identity and/or the User uses a different channel to disclose his identity to them.

4. Rights of use

4.1 The use of the information, software and documentation made available in the App is subject to the Terms or, in case of updates to information, software or documentation, to the applicable licence terms previously agreed with the Provider. Separately agreed licence terms that, for example, are confirmed when downloading software or apps, have priority over these Terms.

4.2. The Provider grants the User a non-exclusive and non-transferable right to use the information, software and documentation supplied in the App to the extent that the parties have agreed on or, failing such agreement, to the extent appropriate for the purpose pursued by the Provider in providing and making the information, software and documentation available. The purpose is primarily determined by the various available App functions. This is without prejudice to rights that may have to be granted by other HABBL users, which must be agreed separately with these users.

4.3. The User shall not sell, rent or otherwise supply third parties with any of the Provider’s information, software or documentation at any time.

4.4. The information, software and documentation are protected by copyright laws and international copyright agreements and by other laws and agreements concerning intellectual property. The User shall respect these rights and, in particular, shall refrain from removing alphanumeric identifiers, marks and copyright notices from the information, software or documentation or copies thereof.

4.5. This is without prejudice to §§ 69a et seq. of the German Act on Copyright and Related Rights (Urheberrechtsgesetz - UrhG).

5. Intellectual property

5.1 Notwithstanding the special provisions in section 4 of the Terms, information, brand names and other content from the application must not be modified, copied, duplicated, sold, rented, used, supplemented or otherwise exploited without the prior written approval of the Provider.

5.2 The User is not granted any rights of any kind other than the rights of use or other rights expressly granted to the User in the Terms, especially not to the company name or industrial property rights such as patents, utility models or marks, nor is the Provider required to grant such rights.

6. Obligations of the User

6.1 When using the App, the User shall not…

6.1.1 violate standards of common decency through his user behaviour;

6.1.2 infringe industrial property rights, copyrights, privacy rights, property rights or other rights belonging to third parties;

6.1.3 transmit content with viruses, Trojans or other programs that can damage software;

6.1.4 enter, save or send hyperlinks or content without being authorised to do so, especially if such hyperlinks or content violate non-disclosure obligations or the law; and/or

6.1.5 distribute advertisements or unsolicited emails (“spam”) or unfounded warnings against viruses, malfunctions and the like or solicit participation in sweepstakes, chain letters, pyramid schemes and similar activities.

6.2. The Provider may block access to the App at any time, especially if the User violates his duties set out herein.

6.3 The Provider may at any time delete, lock, change, move or repair data and files that can or do corrupt the Provider’s system or the systems of other HABBL Users.

6.4 The User shall independently implement security mechanisms to protect the data in the App on the mobile device from unauthorised access. This includes, for example, at least one access control mechanism (fingerprint, PIN to activate the mobile device). The User is responsible for complying with data protection legislation in the country where he uses the data (while using the App).

7. Liability for defects of quality or title; hyperlinks

7.1 No liability whatsoever is assumed for defects of quality or title in information, software and documentation supplied free of charge, especially with respect to their accuracy, correctness, freedom from third-party industrial property rights and copyrights, completeness and/or usability, except in cases of intent or fraud.

7.2. The App may contain hyperlinks to third-party websites. The Provider assumes no responsibility whatsoever for the content of those websites nor does the Provider endorse those websites or their content because the Provider does not control the linked information and is not responsible for the content and information provided there. The User uses those websites at his own risk.

7.3 The Provider assumes no liability whatsoever for any recommendations provided in the App or the HABBL portal with respect to the processing of data provided for the User outside of the HABBL system. The Provider is not liable for the timely transmission of data if the data has been sent by the App or the HABBL Server as scheduled.

8. Other liability, viruses

8.1. The Provider’s liability for defects in quality and title is as set out in the provisions in section 7 of these Terms. The Provider has no liability whatsoever in any other regard, including, without limitation, for consequential damages, unless unlimited liability is required by law, e.g. under the German Product Liability Act (ProdHaftG), in cases of wilful misconduct, gross negligence, injury to life, limb or health, the assumption of a contractual guarantee of certain characteristics, the fraudulent concealment of a defect or the violation of material contractual duties. However, damages for the violation of material contractual duties are limited to the foreseeable damages that are typical for this contract except in cases of wilful misconduct or gross negligence. Material contractual obligations are understood to mean those obligations whose satisfaction is essential to the proper performance of the contract and upon whose satisfaction the Party may and does regularly rely.

8.2. The Provider always strives to keep the App free from viruses but cannot guarantee that the App is virus-free. Before downloading any information, software or documentation, the User shall ensure that adequate security measures and anti-virus software are in place for his own protection and to prevent viruses infecting the application.

8.3. The foregoing provisions in sections 8.1 and 8.2 do not shift the burden of proof to the User.

9. Miscellaneous provisions

9.1 The App is operated by, and is the responsibility of, the Provider or its subcontractors. The App complies with the legal requirements in the Federal Republic of Germany. The Provider assumes no liability whatsoever for the fact that information, software and/or documentation may also be accessed or downloaded from the App in locations outside the Federal Republic of Germany. Users accessing the App from locations outside the Federal Republic of Germany have sole direct responsibility for complying with local data protection provisions. It is prohibited to access information, software and/or documentation in the App in countries where it is illegal to do so.

9.2 The contractual relationships between the parties to this contract are subject to German law. The UN Convention on Contracts for the International Sale of Goods (CISG) is excluded from application.

As of 01/2020

Privacy policy of Fleetboard Logistics GmbH

1. Preamble

We are delighted to welcome you to our website. We care deeply about protecting information and data in particular. You generally do not have to provide any personal data to use our website. Should you disclose data to us in connection with the processing described below, we will treat your personal data confidentially and in accordance with this privacy policy and the data protection laws and regulations of the European Union and the Federal Republic of Germany.
Fleetboard Logistics GmbH, in its capacity as the controller, has taken numerous technical and organisational measures to ensure that the personal data processed by this website is afforded the greatest possible protection. However, internet-based data transfers may still have security vulnerabilities, which is why absolute protection cannot be guaranteed. You, the data subject, are therefore free to send personal data to us by alternative means, for example, by phone or postal service.

2. Definitions

The privacy policy of Fleetboard Logistics GmbH is based on the terminology used by European legislators and regulators in issuing the General Data Protection Regulation (GDPR). The detailed definitions are available in GDPR Article 4. The main definitions are set out in simplified form below:

a) Personal data:
This is all the information that you provide to us, in our capacity as the controller, in order to identify you as a natural person. (for example, name, address, email, phone number, IP address)

b) Data subject:
This is you, the natural person, provided we have identified you.

c) Processing:
This is any entering, storing, processing, forwarding, archiving and deleting of data. It is irrelevant whether the process is done manually (e.g. by letter) or automatically using IT systems.

d) Restriction of processing:
Restriction of processing is the flagging of stored personal data with the aim of restricting its future processing.

e) Profiling:
Profiling is any type of automatic processing of your data that consists of using this data to analyse certain personal aspects concerning you, in particular, to analyse or predict aspects concerning your work performance, economic situation, health, personal preferences, interests, behaviour, whereabouts or change in location.

f) Pseudonymisation:
This is a process that applies an identifier to your personal data. Only this identifier is used from that point on. The pseudonym cannot be resolved without the original key or a "reference database". (for example, assignment of a customer number.)

g) Controller:
The controller is Fleetboard Logistics GmbH, with whom you have entered into a contract. To be a controller, we must be able to independently select the processing methods and means.

h) Processor:
A processor is a company that Fleetboard Logistics GmbH has retained to help collect, process, store, forward or delete your data. They are usually IT service providers but may also be waste disposal companies retained to shred documents, for example.

i) Consent:
Consent is any expression of will that you give for a specific individual case. You are fully informed about what you are consenting to.

3. Controller

The controller, for the purposes of the General Data Protection Regulation and other laws and regulations relating to data protection, of this website and the central services provided by Fleetboard Logistics GmbH is:

Fleetboard Logistics GmbH
Am Alten Bahnhof 8
D 97332 Volkach

Management:
Manuel Drescher
Harald Marx

Phone: +49 9381 71 69 5-0
Website: https://www.fleetboard-logistics.com

4. Data protection officer

A data protection officer has been appointed for Fleetboard Logistics GmbH. The data protection officer can answer your data processing questions at any time.

Data Protection Officer – Confidential –
EIKONA Systems GmbH
Am Alten Bahnhof 8
D-97332 Volkach
Germany

Phone: +49 9381 / 71 77 8 - 59
Email: flelo.datenschutz@eikona.de
Website: https://www.eikona-systems.de

5. Rights of the data subject

GDPR Chapter 3 gives you, the data subject, the rights described below. In order to lawfully fulfil our obligations in connection with your rights, we ask that you address appropriate inquiries to our data protection officer.

a) Article 15 Right of access
You have an unlimited right to request information about your personal data that is being processed. This information must be provided free of charge. You can request the following information, a copy of which must also be provided to you:
- The purpose of processing your data
- The data categories
- The internal and external recipients of your data
- The duration of the storage period
- Your rights under Chapter 3 in connection with the processing of your data
- The source of the data unless it was collected from you
- Whether a profile was created
- Whether your data was transmitted to a third country (non-EU and non-EEA)
- The data protection supervisory authority in charge of our company

b) Article 16 Right to rectification
If we process inaccurate personal data concerning you, you can always have your contact person correct the data.

c) Article 17 Right to erasure
You have the right to request the deletion of your personal data at any time. We may be required by law to retain your data for a certain retention period (e.g. 6 years for business correspondence or 10 years for tax documents), in which case we will block your data record until the retention period expires and then delete it. Please address any requests for deletion to the data protection officer, who will exercise your rights in our company on your behalf.

d) Article 18 Right to restriction of processing
If you dispute the accuracy of our data concerning you, or if you refuse to have your data deleted and instead demand restriction (e.g. for advertising mailings), then you can obtain restriction of processing from us. We will then set your data to "blocked".

e) Article 19 Notification obligations in connection with correction, deletion or restriction
We are required to inform all recipients of your data of any correction, deletion or restriction that you may request wherever possible and practicable. We will let you know who has received your data on your request.

f) Article 20 Right to data portability
You have the right to demand that we transfer your data to another controller. This refers to all master data that we maintain concerning you. Where technically feasible, we will provide the data record in a common machine-readable format (e.g. .csv)

g) Article 21 Right to object
You can object to the processing of your data wherever it is based on Article 6(1) point (f) (“legitimate interest”).

h) Article 77 Right to lodge a complaint with a supervisory authority
You have the right to complain to the data protection supervisory authority who has jurisdiction over our company at any time if you believe that we are violating the provisions of the GDPR in any way. The following supervisory authority has jurisdiction over Fleetboard Logistics GmbH:

Bayerisches Landesamt für Datenschutzaufsicht (BayLDA)
Promenade 18
91522 Ansbach

You can access the website of the data protection supervisory authority at the following link: https://www.lda.bayern.de/de/index.html

6. Processing

This section describes the data processing operations that are related to our website and/or that apply to a general business relationship between you and our company.

We base the processing of your data on the legal bases set out below.
GDPR Article 6(I) point (a) serves our company as a legal basis for processing operations for which we obtain consent for a specific processing purpose.

The processing of your data is based on GDPR Article 6(I) point (b) wherever it is necessary for the performance of a contract to which you are party, such as data processing operations needed to provide goods or any other service or consideration. The foregoing also applies to processing operations needed to take steps at the request of the data subject prior to entering into a contract, such as enquiries about our products or services.

If our company is subject to a legal obligation that necessitates the processing of personal data, such as satisfying tax obligations, the processing is based on GDPR Article 6(I) point (c).

In rare cases, the processing of personal data might become necessary in order to protect the vital interests of the data subject or another natural person. This would be the case, for example, if a visitor to our company were to be injured and the visitor’s name, age, health insurance details or other vital information had to be shared with a doctor, hospital or other third party. In this case, processing would be based on GDPR Article 6(I) point (d).

Finally, processing operations can be based on Article 6(I) point (f). Processing operations that are not covered by any of the aforementioned legal bases are based on this legal basis if the processing is necessary to safeguard a legitimate interest of our company or a third party unless that interest is overridden by your interests or rights and freedoms. We are allowed to perform such processing operations because, among other reasons, they are specifically mentioned by the European Parliament.

a) Website
We operate this website and collect various types of data in this context.

Cookies
The website uses cookies. Cookies do not damage your computer or contain viruses. Cookies make our website more secure, effective and user-friendly. Cookies are small text files that your browser stores on your computer.

Most of the cookies we use are “session cookies”. They are automatically deleted at the end of your visit. Other cookies remain stored on your device until you delete them. These cookies enable us to recognise your browser on your next visit.

You can configure your browser to notify you when cookies are set, allow cookies only in individual cases, refuse cookies in certain cases or in general or automatically delete cookies when the browser closes. Deactivating cookies may limit our website’s functionality.

Cookies required to carry out electronic communications or provide certain functions requested by you (e.g. shopping cart) are stored on the basis of GDPR Article 6(1) point (f). As the website’s operator, we have a legitimate interest in storing cookies in order to provide our services in an optimised manner without technical errors. Any other cookies (e.g. cookies to analyse your surfing behaviour) are stored on your device are addressed separately in this privacy policy.

Server log files
Fleetboard Logistics GmbH and/or our website provider collects data on page views and stores this information as server log files. The following data is logged in this way:

  • Website visited
  • Time of access
  • Bytes of data transferred
  • Referring URL
  • Browser used
  • Operating system used
  • IP address used (anonymised)

The collected data is only used for statistical analyses and website improvements. However, we reserve the right to subsequently check the server log files if there are concrete indications of illegal use.

You can change your cooking settings at any time by clicking here.

Google web fonts
This page uses web fonts provided by Google to display fonts consistently. When you call up a page, your browser loads the required web fonts into your browser cache in order to display text and fonts correctly.

To do this, your browser has to connect to Google's servers. This lets Google know that our website has been accessed from your IP address. We use Google web fonts so that our website is rendered consistently and attractively. This constitutes a legitimate interest within the meaning of GDPR Article 6(1) point (f).

If your browser does not support web fonts, one of your computer’s default fonts will be used.
You can find more information about Google web fonts at https://developers.google.com/fonts/faq and in Google’s privacy policy: https://www.google.com/policies/privacy/.
Instagram link
We have included a link to Instagram on this website. Instagram is a service that can be classified as an audio-visual platform that lets users view and share photos and videos and disseminate this data through other social networks.

Instagram's services are operated by Facebook Ireland Ltd, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2 Ireland.

Once you click the Instagram link, your browser is redirected from our website to the Instagram platform. Instagram remembers the website page that sent you to our Instagram page. If you are logged into your Instagram account at the same time, Instagram will link your profile to our company website and remember this. This will also happen if you are logged in with your Instagram account and have not clicked the Instagram link. If you do not wish this information to be shared with Instagram, you can prevent the sharing by logging out of your Instagram account prior to visiting our website.

For more information and Instagram's applicable privacy policy, please visit https://www.instagram.com/about/legal/privacy/.

The Instagram link is used on the basis of GDPR Article 6(1) point (f). We have a legitimate interest in maximising our visibility in social media.

Google Analytics
If you have given us your consent in advance, we will use Google Analytics, a web analytics service provided by Google, Inc. (https://www.google.com/intl/en/about/) (1600 Amphitheatre Parkway, Mountain View, CA 94043, USA; hereinafter "Google") for the purpose of demand-oriented design and ongoing optimisation of our pages. In this context, pseudonymous user profiles are created and cookies (see 6. a website) are used. The information generated by the cookie about your use of this website such as

  • Browser type/version,
  • operating system,
  • Referrer URL (the previously visited page),
  • Host name of the accessing computer (IP address),
  • Time of the server request,

are transmitted to a Google server in the USA and stored there. The information is used to evaluate the use of the website, to compile reports on the website activities and to provide further services connected with the use of the website and the Internet for the purposes of market research and the design of these Internet pages in line with requirements. This information may also be transferred to third parties if required by law or if third parties process this data on our behalf. Under no circumstances will your IP address be merged with other data from Google. The IP addresses are made anonymous so that an assignment is not possible (IP masking).

The data processing is based on your consent in accordance with Art. 6 (1) a) GDPR, which you can give us with the help of the Consent Banner. You can revoke this consent at any time by calling up the settings of the consent banner and editing them accordingly.

Furthermore, you may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website.

You can also prevent the collection of data generated by the cookie and related to your use of the website (including your IP address) and the processing of this data by Google by downloading and installing a browser add-on (https://tools.google.com/dlpage/gaoptout?hl=en).
You can find further information on data protection in connection with Google Analytics in the Google Analytics Help (https://support.google.com/analytics/answer/6004245?hl=en).

LinkedIn link
We have included a link to the career platform LinkedIn on this website. LinkedIn is an internet-based social network that enables users to stay in touch with existing business contacts and make new contacts. Individual users can create profiles of themselves. Companies can publish their own company profiles and job offers. Over 400 million registered individuals in more than 200 countries are platform members, which makes it currently the largest business networking platform and therefore one of the most heavily visited websites in the world.

LinkedIn is operated by LinkedIn Corporation, 2023 Stierlin Court Mountain View, CA 94043, USA. LinkedIn Ireland, Privacy Policy Issues, Wilton Plaza, Wilton Place, Dublin 2, Ireland is responsible for data privacy issues outside the US.

Once you click the LinkedIn link, your browser is redirected from our website to the LinkedIn platform. LinkedIn remembers the website page that sent you to our LinkedIn page. If you are logged into your LinkedIn account at the same time, LinkedIn will link your profile to our company website and remember this. This will also happen if you are logged in with your LinkedIn account and have not clicked the LinkedIn link. If you do not wish this information to be shared with LinkedIn, you can prevent the sharing by logging out of your LinkedIn account prior to visiting our website.

At https://www.linkedin.com/psettings/guest-controls, LinkedIn gives you the option to unsubscribe from email messages, SMS messages and targeted ads and to manage ad settings. LinkedIn has also partnered with Quantcast, Google Analytics, BlueKai, DoubleClick, Nielsen, Comscore, Eloqua, Lotame and other companies that can set cookies. You can reject these types of cookies at https://www.linkedin.com/legal/cookie-policy. LinkedIn’s current privacy policy can be found at https://www.linkedin.com/legal/privacy-policy. LinkedIn’s cookie policy can be found at https://www.linkedin.com/legal/cookie-policy.

The LinkedIn link is used on the basis of GDPR Article 6(1) point (f). We have a legitimate interest in maximising our visibility in social media.

Twitter link
We have included a link to Twitter on this website. Twitter is a public multilingual service where users can post and share “tweets” (short messages) that are no more 280 characters. Tweets can be read by “followers” as well as people not registered on Twitter. Followers are other Twitter users who have subscribed to a user and are informed about his or her tweets. Twitter also allows you to address a broad audience via hashtags (#), links or retweets.

Twitter is operated by Twitter International Company, One Cumberland Place, Fenian Street Dublin 2, D02 AX07, Ireland.

Once you click the Twitter link, your browser is redirected from our website to the Twitter platform. Twitter remembers the website page that sent you to our Twitter page. If you are logged into your Twitter account at the same time, Twitter will link your profile to our company website and remember this. This will also happen if you are logged in with your Twitter account and have not clicked the Twitter link. If you do not wish this information to be shared with Twitter, you can prevent the sharing by logging out of your Twitter account prior to visiting our website.

You can find Twitter’s privacy policy at https://twitter.com/privacy?lang=en .

The Twitter link is used on the basis of GDPR Article 6(1) point (f). We have a legitimate interest in maximising our visibility in social media.

Social plugins
If we use “social plugins” for social and professional networks such as Twitter and LinkedIn on our website, we integrate them as follows:

When you visit our website, the social plugins are deactivated. No data is sent to the operators of these networks. If you want to use one of the networks, click that social plugin to establish a direct connection to the network’s server.

If you have a user account with the network and are logged in at the moment when the social plugin is activated, the network can associate your visit to our website with your user account. If you want to avoid this, please log out of the network before activating the social plugin.

When you activate a social plugin, the network transfers the resulting content directly to your browser, which embeds it in our website. This process may also result in data transfers that are initiated and controlled by the social network. Your connection to a social network, the data transfers between the network and your system and your interactions on this platform are governed solely by that network’s privacy policy.

The social plugin remains active until you deactivate it or delete your cookies.

Third-party modules / analysis tools / advertising

Browser plugin
You may refuse to store cookies by changing your browser settings; please note, however, that you may not be able to use the full functionality of this website in this case. You can also prevent the data generated by the cookie with regard to your use of the website (including your IP address) from being collected and processed by Google by downloading and installing the browser plugin available at the following link: https://tools.google.com/dlpage/gaoptout?hl=de.

b) Contact us / enquiries

This section describes the options for contacting Fleetboard Logistics GmbH and employees of our company. It also applies if you give us your business card during a trade fair in order to be contacted.

Contact form
If you send us enquiries via the contact form, your details from the enquiry form, including the contact details and reason for enquiry given by you there, will be stored for the purpose of processing the enquiry and in the event of follow-up enquiries with us and, in accordance with § 15 ff. of the German Stock Corporation Act (AktG), affiliated companies.

The processing of the data entered in the contact form is therefore based first on your consent (GDPR Article 6(1) point (a)). You can revoke your consent at any time. All you have to do is to send us an informal message by email. The withdrawal of consent does not affect the lawfulness of processing prior to the withdrawal. In further correspondence, there may be a change of the legal base (e.g. if you ask for a quotation), in which case your data will be processed in accordance with GDPR Article 6(1) point (b).

We will retain the data you enter in the contact form until you ask us to delete it or revoke your consent to storage or the purpose for which the data was stored ceases to apply (e.g. after your enquiry has been processed). Mandatory provisions of law – retention periods, in particular – remain unaffected hereby.

Email
If you send us enquiries by email, your details from the email, including the contact data you provided there, will be stored by us for the purpose of processing the enquiry and asking follow-up questions. We will not share this data without your consent.

The processing of the data entered in the email is therefore based on your consent (GDPR Article 6(1) point (a)). You can revoke your consent at any time. All you have to do is to send us an informal message by email. The withdrawal of consent does not affect the lawfulness of processing prior to the withdrawal. In further correspondence, there may be a change of the legal base (e.g. if the correspondence pertains to business matters), in which case your data will be processed in accordance with GDPR Article 6(1) point (b).

We will retain the data you enter in the email until you ask us to delete it or revoke your consent to storage or the purpose for which the data was stored ceases to apply (e.g. after your enquiry has been processed). Mandatory provisions of law – retention periods, in particular – remain unaffected hereby.

Newsletter
Our website gives you the option of subscribing to our company’s newsletter. What personal data is sent to us when ordering the newsletter is determined by the input screen used for this purpose.
Fleetboard Logistics GmbH regularly sends out a newsletter to inform its customers, business partners and prospects about the company’s products and services. You can generally only receive our company newsletter if you (1) have a valid email address and (2) sign up for the newsletter. An opt-in email is sent to the email address you initially provided for receiving the newsletter (double opt-in). The opt-in mail is sent to check whether you, as the owner of the email address, have authorised the newsletter subscription.
When you sign up for the newsletter, we also save the IP address assigned by the Internet Service Provider (ISP) to the computer system you are using when you sign up as well as the date and time you sign up. This data has to be collected in order to be able to trace any (possible) misuse of the email address of a data subject at a later date and thus acts as legal protection for us.

The personal data collected when subscribing to the newsletter is used exclusively to send out our newsletter. Newsletter subscribers could also receive emails if necessary to operate the newsletter service or require registration due to circumstances such as changes in the newsletter programme or in technical conditions. The personal data collected for the newsletter service will not be shared with third parties. You can unsubscribe from our newsletter at any time. You can also revoke your consent to the storage of your personal data, which you have given us for sending the newsletter, at any time. You will find a link to revoke your consent in every newsletter. You can also unsubscribe from our newsletter directly on our website or by contacting us in another way.

The newsletter is sent out on the basis of GDPR Article 6(1) point (f). We have a legitimate interest in providing our customers, business partners and prospects with as much information as possible concerning our products and services.

Newsletter tracking
Fleetboard Logistics GmbH’s newsletters contain tracking pixels. A tracking pixel is a thumbnail image embedded in emails that are sent in HTML format to enable log files to be recorded and analysed. This supports statistical evaluations of the success or failure of online marketing campaigns. Using the embedded tracking pixel, Fleetboard Logistics GmbH can see if and when you opened an email and which links in the email you clicked.

We store and analyse the personal data collected via tracking pixels in newsletters to optimise newsletter mailings and better align the content of future newsletters with your interests. We do not share this personal data with third parties. You may withdraw the separate consent that you gave by double opt-in at any time. We will delete this personal data after the withdrawal of consent. Fleetboard Logistics GmbH automatically interprets a cancellation of the newsletter subscription as a withdrawal of consent.

The use of newsletter tracking is based on GDPR Article 6(1) point (f). We have a legitimate interest in providing our customers, business partners and prospects with as much information as possible about our products and services and finding out which of our services have generated the most interest.

c) Data processing for the performance of contracts

If you have entered into a business relationship with Fleetboard Logistics GmbH, e.g. if you have placed an order with us, the processing of data is based on GDPR Article 6(1) point (b). All the data required to initiate, fill or complete this order, such as contact details, property data, service providers involved, photo documentation, plans, orders for goods, etc., may be collected and processed by us without any separate consent.

If it becomes necessary to call in a subcontractor (e.g. other IT service providers, special software suppliers) in order to perform our contract with you, we may also share your data with this subcontractor. We guarantee that we have bound our subcontractors to the same strict data protection requirements that you can expect from us.

In some cases, we may obtain a credit report from Creditreform before we set up an order from you. We will clarify any consequences that this data may have for the order with you separately.

We also screen individuals, albeit only rarely. Our company does this by randomly checking the individual’s creditworthiness prior to signing a contract and, in certain cases with a legitimate interest, after signing a contract (existing customers). To do this, we partner with Creditreform Boniversum GmbH, Hellersbergstraße 11, 41460 Neuss, Germany, who provides us with the necessary data. This requires us to share your name and contact details with Creditreform Boniversum GmbH. You can find the information required by GDPR Article 14 on data processing conducted by Creditreform Boniversum GmbH here: www.boniversum.de/EU-GDPR

Data relating to orders is subject to different retention periods. For example, general business correspondence must be retained for 6 years and tax documents for 10 years. We will only share your data within our company where necessary and justified by the subject of your order with us.

d) Handling of applications
Applications that we receive are first forwarded to EIKONA AG, Am Alten Bahnhof 8, 97332 Volkach, Germany where they are processed on behalf of Fleetboard Logistics GmbH.

The legal basis for processing your personal data for application purposes is German Federal Data Protection Act (new) (BDSG-neu) § 26.

Data is only collected and processed for this purpose to the extent required by law. Where other data may not be directly necessary to establish the employment relationship, the processing is based on a legitimate interest of the company under GDPR Article 6(1) point (f).

A legitimate interest may arise, for example, for internal organisational and administrative purposes or to protect the company's facilities, systems and assets as well as the data processing systems and data. The processing of your data is permitted unless it is overridden by the protection of your interests or fundamental rights and freedoms.

We can also obtain your consent to process or transfer your data in individual cases. Absent an agreement to the contrary, your consent is voluntary in these cases and can be withdrawn with future effect at any time.

Applications and CVs are shared within our corporate group. The appropriate functional department is then involved in the application process. Functional departments are instructed to treat applications and CVs as strictly confidential. They are not transferred to a third country.

EIKONA AG reserves the right to contact you to obtain your consent to review your application and CV for other advertised positions within the EIKONA Group. Your consent is freely given and can be withdrawn by you without justification at any time. This does not affect your application with Fleetboard Logistics GmbH.

The party responsible for collecting, processing and using your personal data is Fleetboard Logistics GmbH.

Your personal data will only be stored as long as knowledge of the data is needed for the above purposes or as long as required by law or contract. Applications and CVs are generally deleted 6 months after the application process is finished.
We can store your data longer with your consent. During this extended period, Fleetboard Logistics GmbH will be happy to contact you about new job offers.

7. Protection / encryption

This website uses SSL or TLS encryption for security reasons and to protect transfers of confidential information, such as orders or enquiries that you send to us as the website operator. You can tell that your connection is encrypted by the fact that the address line of the browser changes from “http://” to “https://” and by the lock icon in your browser bar.
If SSL or TLS encryption is activated, the data that you send to us cannot be read by third parties.

8. Profiling

Being a responsible company, we avoid automatic decision-making or profiling.

9. Timeliness / version

This privacy policy was last revised in March 2021 and is constantly updated and adapted to reflect new laws, regulations and technical developments.